Administrative Coordinator

Gradvert are passionate about addressing the imbalance that talent is distributed evenly but opportunity is not. That’s why we work with organisations to help them ready themselves for the future of work by creating opportunities for people to learn and grow. We are looking to recruit an ambitious, driven and creative individual to join our Newcastle team, as an Administrative Coordinator.

We help a wide range of companies from British Athletics to Multiplex, by supporting them to strategically respond to the apprenticeship reforms and also put the development of new and existing staff at the heart of their business strategy.

What is unique about us is our genuine love of learning, and the deep relationships that we build with our clients who trust us to be authentic and to deliver their business needs.


Having recently expanded, we are currently looking for an individual to support with the coordination of our end-to-end process, supporting the Solutions, Marketing and Business Development teams.


About the Role


As part of our expansion, we are looking to recruit an enthusiastic, highly organised and professional individual with a clear passion for supporting business growth through the development of people.


The successful candidate will be responsible for the coordination of all administrative tasks required to keep the business moving.


The successful candidate for the Administrative Coordinator position will be responsible for but not limited to:


  • PA duties to Client Directors & Director of Operations
  • General office management including; central point of contact for head office (telephone/email), stationary ordering, equipment management, internal meeting management, Travel and accommodation bookings and coordination of administrative tasks.
  • Coordination of venues for training delivery and working with delivery team to ensure all logistics prepared.
  • Maintain schedule for all training events including; scheduling, logistics and on-site support for all L&D programmes.
  • Event management and coordination for internal, marketing and client events.
  • Administrative support for the operational, delivery and communication teams.



About You

The successful candidate for the Administrative Coordinator should possess the following attributes to succeed in the role:


  • Coordination/ Personal Assistant experience, preferably in the training or L&D sector but not essential.
  • Strong administrative skills
  • Excellent interpersonal skills
  • Exceptional verbal and written communication skills
  • Organised with a very strong attention to detail with the ability to work independently
  • IT literate, proficiency with MS Office required (Word, Excel, PowerPoint, Outlook) and a knowledge of customer management systems
  • Experience of maintaining digital platforms
  • Adaptable and able to succeed in a changeable environment
  • Passionate about learning and a desire to help others to be the best they can be in their roles.


  • A competitive salary
  • Company laptop
  • Full development programme
  • Coaching and mentoring from the Gradvert team
  • 28 days holiday (including bank holidays), plus your birthday off!
  • Pension scheme